Charter Bus & Minibus Rentals in Madison

A charter bus rental in Madison typically costs between $1,600 and $3,000 per day or $175–$375 per hour for local trips. Final pricing depends on vehicle size, trip duration, mileage, season, and any additional fees such as driver lodging or tolls. You’ll get an exact quote by calling Charter Bus Company Madison at 608-871-8410 with your trip details.

Charter bus pricing is based on several factors including the type and size of the vehicle, the distance traveled (mileage), duration of the rental (hourly, daily, or per-trip), time of year, and specific itinerary details such as multiple stops or overnight travel. Additional charges may include driver accommodations, tolls, parking fees, and special requests. Get an accurate quote by providing us with your full itinerary and passenger count.

Yes, we require a non-refundable deposit to secure your reservation. The deposit amount will be specified when you receive your quote and is typically due at the time of booking. This deposit ensures that your vehicle is reserved for your specified dates and cannot be booked by another party. The remaining balance must be paid in full prior to the start of your trip.

The final payment for your charter bus rental is due before the start of your trip. Specific payment deadlines will be outlined in your contract, but generally, the balance must be paid in full several days to weeks prior to departure. We accept various forms of payment including credit cards, checks, and electronic transfers. Please ensure that full payment is received by the deadline to avoid any disruptions to your service.

We offer a wide range of buses to fit any group size or need, including full-size charter buses (seating up to 56 passengers), minibuses (15–35 passengers), sprinter vans (up to 15 passengers), party buses, school buses, and ADA-accessible vehicles. Our fleet includes modern models from top manufacturers like Prevost, MCI, Van Hool, Setra, Temsa, Grech, and Turtle Top. If you need something specific, just ask!

Our Madison charter buses can come equipped with a variety of amenities to keep passengers comfortable and entertained. Available features include reclining seats, climate control, onboard restrooms, WiFi, power outlets, USB ports, TV monitors with DVD players, Bluetooth sound systems, PA/microphone setups, luggage bays, overhead parcel racks, tray tables, and LED lighting. Many larger buses have multiple video screens and custom lighting options. Be sure to request specific amenities when booking so we can match you with the perfect vehicle.

It’s best to book your charter bus at least 6 to 9 months in advance, especially if you’re traveling during peak seasons like spring, summer, or around major events such as UW-Madison football games, graduation, or large conventions at Monona Terrace. This gives you the best selection of vehicles and ensures availability. Last-minute bookings are possible but may be more expensive and have limited options.

Booking a Madison charter bus is easy—just call Charter Bus Company Madison at 608-871-8410 or fill out our online quote form with your trip details. Provide information such as your pickup location, destination, travel dates, group size, and any special requests. We’ll quickly give you a free, personalized quote and help you choose the right vehicle. Once you’re ready, you can reserve your bus and manage your booking online or over the phone.

Yes, if your trip requires an overnight stay, you are responsible for providing hotel accommodations for the driver. The hotel should be a minimum of a 2-star rating and must include parking for the bus. If your hotel does not provide parking, you will be responsible for any parking fees incurred by the driver. Providing proper accommodations ensures that your driver is well-rested and compliant with federal regulations regarding driving hours.

No, your quote does not include tolls, parking fees, or other incidental expenses unless specifically stated. These additional costs are the responsibility of the customer and must be paid either in advance or directly during the trip. Be sure to budget for these extra expenses when planning your trip. If you have questions about potential fees along your route, ask your reservation specialist for more information.

Charter bus parking in Madison is available at several locations around the city, but it’s important to plan ahead. Downtown curbside parking is extremely limited and not recommended for large vehicles. Instead, use one of the city-operated surface lots or garages that allow oversized vehicles, such as the Brayton Lot (N. Butler St.), Overture Center Garage (W. Main St.), or State Street Capitol Garage (N. Carroll St.). For events at UW–Madison, prearrange bus parking through Transportation Services at Lot 60 or Lot 76. Always confirm parking availability and restrictions before arrival.

Madison Metro Transit operates fixed-route buses throughout the city and surrounding suburbs, but routes can be limited, especially for groups traveling outside downtown or to specific destinations like UW–Madison, Epic Systems, or the Alliant Energy Center. Public transit doesn’t offer direct service to many regional destinations, and schedules may not align with your itinerary. A private charter bus provides door-to-door service, flexible scheduling, comfortable seating, and amenities like Wi-Fi and restrooms—making it a better choice for groups traveling together on their own timetable.

We provide charter bus services to and from Dane County Regional Airport (MSN) in Madison, as well as major airports across Wisconsin and the Midwest. This includes Milwaukee Mitchell International Airport (MKE), Chicago O’Hare International Airport (ORD), Chicago Midway International Airport (MDW), Minneapolis–St. Paul International Airport (MSP), Green Bay Austin Straubel International Airport (GRB), and regional airports like Rockford (RFD) and Appleton (ATW). We handle curbside pickups, drop-offs, and multi-terminal transfers for corporate travel, student groups, sports teams, and more.

Charter Bus Company Madison serves every type of group you can think of—including school field trips, university shuttles, corporate events, hospital staff transportation, construction crews, sports teams, wedding parties, church outings, senior citizen excursions, political rallies, and even brewery or casino tours. We regularly work with local organizations like UW–Madison departments, Epic Systems, Exact Sciences, SSM Health, Madison Metropolitan School District, and state government agencies. No group is too big or too small—we’ll get you where you need to go.

We provide charter bus services for any event in Madison, including Badger football and basketball games at UW–Madison, weddings at venues like the Monona Terrace or Olbrich Gardens, corporate events and conventions at the Alliant Energy Center, concerts and festivals on the Capitol Square, brewery tours, airport transfers to MSN, and more. We also handle out-of-town trips to places like Devil’s Lake, House on the Rock, and Lambeau Field.

We serve every type of group in Madison, including K–12 schools, universities, sports teams, corporate offices, hospitals, construction crews, religious organizations, wedding parties, senior centers, and government agencies. Our clients range from small community groups to large institutions like UW–Madison, Epic Systems, and SSM Health. Whether you need a shuttle for employees, students, fans, or friends, we have a vehicle that fits your budget and headcount.

Charter Bus Company Madison operates in Madison and every nearby city or town across Dane County, southern Wisconsin, and beyond. We serve Middleton, Fitchburg, Sun Prairie, Verona, Waunakee, Monona, Stoughton, Oregon, and Cottage Grove—plus regional destinations like Milwaukee, Janesville, Beloit, Rockford, Chicago, Wisconsin Dells, Baraboo, and La Crosse. Need a bus to Green Bay, Eau Claire, Minneapolis, or anywhere else? Just ask—we go anywhere your group needs to be.